HR Senior Administrator

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On application

37.5 Hours per Week


Closing Date

23 April 2019

To be responsible for the HR function and for maintaining people management strategies which support the organisation’s overall aims and objectives.  The job holder will be expected to ensure a consistent HR approach across the organisation and contribute to the development of HR processes.  To provide and share expertise in HR and people management across the Organisation.

Job Description

Responsibilities include:


  • To maintain an up to date relevant HR processes across the organisation, ensuring a consistent approach
  • Identify, design and implement HR projects as and when required, in consultation with the senior leadership team
  • Support the overall vision and values of the Organisation and help to maintain a Christian ethos within the Organisation
  • Ability to identify, control and eliminate HR related organisational risks and suggest solutions
  • To advise, share expertise and assist senior managers on HR processes and people management skills.


  • Responsible for all the paperwork for staff members, preparation of contracts and letters of employment, and ensuring all paperwork is legally compliant and meets GDPR regulations.
  • Develop job descriptions, and person specifications in conjunction with managers
  • Provide an advisory service to all managers on the starter and Induction process (advise on process, procedure and employment legislation)
  • To ensure coordination for advertising roles, and dealing with outside recruiting organisations (networking with local contacts including churches and relevant recruitment organisations)/ job boards etc.
  • Assist managers in the selection process and develop selection strategies

Employee Relations

  • Advise managers across the organisation on all employee relation matters, providing them with expert guidance in line with HR best practice and employment legislation
  • Ensure a fair and consistent approach to people management across the organisation
  • Manage data in line with the GDPR policy
  • Ensure all HR policies and procedures and the Staff Handbook are monitored and reflect current work practices and are legally compliant. Develop new policies as deemed appropriate.
  • Manage the disciplinary and grievance procedures (Investigations, administration, chair and hold meetings)
  • Ensure managers effectively manage the probationary and annual review processes for staff
  • Ensure all training records and employee records are up to date, enabling managers to track performance development needs and identify appropriate training
  • Advise on and respond to flexible working requests
  • Enable  managers to find solutions to problems in all areas of people management
  • Provide support for all staff on HR Issues
  • To hold overall responsibility of the HR System and the management of all employee data and records.
  • Maintain Employee records and monitor training needs in conjunction with line managers

Other Duties

  • Provide line management for HR Administrator, to support in all aspects of organisational HR processes
  • Maintain regular contact with managers (calls /emails) and with all the centres
  • To keep abreast of changes to employment legislation and develop policies to ensure legal compliance
  • Prepare HR reports for management meetings, when requested
  • Report to managers on employee absences, turnover, and retention rates and produce other reports as and when necessary
  • To advise on any changes to people management activity /policies and procedures in line with business needs
  • To undertake other tasks as agreed by the NAYC & ACUK Assistant Director/CEO.

There is an occupational requirement under Schedule 9 of the Equality Act 2010 for this post to be held by an active, practicing Christian who can promote a Christian ethos.

Personal Specification

Personal Qualities


  • Active practicing Christian with willingness and ability to promote the Christian Faith and uphold the values of the organisation
  • To take part in the leading of staff devotionals at the Headquarters office.
  • Ability to work well under pressure with excellent skills in managing and prioritising workloads
  • Ability to use initiative and a creative approach to problem solving and being solution focused
  • Ability to be resilient when dealing with challenges
  • Excellent written and verbal communications to all people at all levels
  • Ability to guide and inform managers in a professional  manner
  • Act with integrity and in accordance with the organisation’s values
  • Active listener with the ability to motivate and encourage people
  • Ability to respond flexibly to a constantly changing environment
  • Commitment to community development Outgoing personality with a keen sense of humour


  • Interest in the residential and activity centres
  • Understanding and/or experience of youthwork and those employed in this sector



  • CIPD qualified to Inter mediate Level
  • GCSE Pass in English and Maths (or equivalent)
  • Full & Clean UK driver’s licence for 2 years or more


  • CIPD Qualified to Advanced Level
  • CIPD Chartered Member



  • HR generalist experience is vital and experience of working in an advisory capacity
  • Excellent understanding of employment legislation
  • Experienced in making decisions that add value and contribute to the achievement of  organisational vision and aims
  • Experience and knowledge of identifying organisational risks and finding solutions to eliminate risks


  • Experience of working in the non-profit sector

Job Specific


  • Uphold the foundations of best working practice and in line with employment legislation 

Knowledge & Skills


  • Current knowledge of employment law and evidence of keeping knowledge up to date
  • Excellent administrative skills
  • Ability to give clear and concise instructions
  • Ability to deal with challenges and change management
  • Ability to prepare and present information in an accessible form, both electronically and written
  • Experience of working in partnership with other organizations
  • IT skills including Microsoft Office, email and internet


  • Experience of developing and delivering HR related Training and development
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